Environmental PMAC Project Coordinator

~ Galileo Project, LLC provides project management assistance and coordination (PMAC) to federal, state, and local agencies on environmental permitting and planning projects. These projects include renewable energy, transmission, pipelines, and planning efforts among others. ~

Galileo is a woman-owned small business located in Tempe, Arizona. Additional information may be found on Galileo's website.

Position Overview

This position is primarily an entry to mid-level project assistance position. Applicant will perform a wide range of administrative and project support activities for project manager to facilitate the efficient operation of the organization.

The job includes direct support to the project manager with day to day tasks to keep projects on schedule. It involves meeting attendance and documentation; assistance with public participation and meeting coordination; tracking project deliverables and action items; assistance with project documents and correspondence; and assistance with administrative record data input and retrieval.

Note: This position is a great introduction to the National Environmental Policy Act process. Galileo is an expanding firm with considerable growth opportunities.

Main Job Tasks & Responsibilities

• Attend and accurately document meetings (teleconferences and in-person)
• Document project decisions and action items
• Assist in distributing project information to the public through e-mail and traditional mail avenues
• Maintain administrative record database for project by entering data into a database
• Organize, update, and maintain project records such as document files and contact lists
• Prepare and modify project documents including correspondence, reports, memos, and emails
• Prepare written responses to routine inquiries
• Provide assistance with logistics of public, tribal, and agency meetings
• Schedule and coordinate meetings, appointments, and travel arrangements for managers and/or supervisors
• Coordinate information relevant to project assignments from multiple sources
• Serve as a back-up to the project management team as necessary in finalizing project tasks
• Conduct and compile research on projects, policy, and stakeholder positions

Qualifications

Education and Experience:

• Preferred bachelor's degree in project management, environmental resources, public policy, or related area
  OR
• Minimum of high school diploma and four (4) years of experience
• Experience with customer service
• Experience working with/within federal agencies is preferred
• Working knowledge of the National Environmental Policy Act (NEPA) is preferred
• Experience working on complex, long-term projects is a plus
• Experience or education in graphic design is a plus

Skills and Specifications:

• Proficiency in Microsoft Office (certification a plus)
• Working knowledge of Adobe Suite is a plus
• Strong typing, analytical, and computer skills
• Strong attention to detail
• Superior planning and organizational skills
• Ability to communicate effectively (written and verbally) with all levels of management
• Ability to work independently and in teams
• Ability to identify and prioritize tasks
• Multi-tasking, using personal judgment, and utilizing strong decision-making skills
• Flexibility and adaptability to different projects and management styles
• Customer service orientation

Compensation:  This is an hourly position with compensation dependent upon work history and demonstrable skill set. Galileo offers a generous benefits package.

To Apply

• Please click "Apply" below to email your résumés along with a cover letter and references to Meredith Griffin.