Administrative Assistant

About Us: The Manzanita legacy: The Manzanita tree is part of the California chaparral, a genre of native plants that survives brushfires and can thrive even in difficult environments.

Manzanita Pharmaceuticals, Inc. was founded in May 2007 with data supported by DARPA in a prior corporate entity. Since founding, Manzanita Pharmaceuticals has been awarded three grants:

• Department of Defense ($992K - completed),
• National Cancer Institute SBIR Phase I ($288K - completed), and
• National Cancer Institute SBIR Phase II ($1,972K – current).

Nervelight™ is an intra-operative nerve imaging agent that is applied topically to aid oncologic surgeons in fluorescence guided surgery.

Position Overview

Responsibilities:

• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Screening phone calls and routing callers to the appropriate party.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Greet and assist visitors.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others in order to ensure their seamless and positive experience.

Administrative Assistant Requirements:

• Associate’s Degree in related field.
• Prior administrative experience.
• Excellent computer skills, especially typing.
• Attention to detail.
• Multilingual may be preferred or required.
• Desire to be proactive and create a positive experience for others.